#56 -

#55 - Office - Quickly Zoom In and Out of Your Office Documents

You can use the wheel button, the third (middle) button, to quickly zoom in and out of an Office document.

Simply hold down the CTRL key as you rotate the wheel button forward or back.

#54 - PowerPoint - Show Your Slides out of Order During a Presentation

If you are in the middle of a Microsoft PowerPoint® presentation and want to open a slide out of order, just type the slide number and press ENTER. This works best when you know the number of the slide you want. (Hint: It's a good idea to print out a copy of your presentation for reference.)

If you don't know the slide number, there's another method you can use: Right-click the slide, point to Go on the shortcut menu, point to By Title, and then click the slide title you want.

#53 - How do I back up my photos?

You can easily back up your digital photos on a CD or DVD with Windows XP. Just follow these step-by-step directions, and in no time you'll have your pictures securely backed up for years to come. Be sure to store your disc in a safe place, like a fireproof safe or safety deposit box. 

1. Click Start, and then click My Pictures.

2. To select multiple folders containing pictures, hold down the CTRL key while making your selections.

3. If all the pictures are in one folder, you can select the entire contents of the folder. Double-click the folder containing the pictures, and, on the Edit menu, click Select All.

4. To check the size of your selection, on the File menu, click Properties.

5. In the Properties dialog box, click the General tab, and then look at the Size field. If the size shown is smaller than the capacity of your CD (usually 640 to 720 MB), the pictures will fit on the CD. If the size is larger than this, you have to select fewer pictures to save to the CD.

6. Click OK. 

Once you've checked the file size of your pictures, you're ready to preserve them on a CD.

1. Under Picture Tasks, click Copy to CD.

2. When Microsoft Windows XP is ready to copy or write the files to the CD, a message balloon appears. Click the message balloon.  You will see a window showing the folders that you have selected to write to the CD.

3. Click Write these files to CD in the CD Writing Tasks area. The Windows XP CD Writing Wizard starts.

4. Type a name for your CD in the CD name box, and click Next.

5. If you have already inserted a blank CD into the CD drive, your files will start copying.  If you have not inserted a blank CD into the drive, you will be prompted to do so.

6. If the CD Writing Wizard asks "Do you want to create a HighMAT-compatible CD?", leave the check box unselected, and click Next.

7. Wait while Windows XP writes your files to the CD.  When you have successfully written your files to the CD, the CD is ejected from the drive.

8. Click Finish.

To verify that the pictures were copied successfully to the CD or to look at the pictures you preserved on a CD at a later time:

1. Insert the CD into the CD drive, and close the drive. When prompted, click Open folder to view files using Windows Explorer, and then click OK.

2. Double-click the folder with the pictures, and then double-click the pictures you want to view.

3. When you are finished, close the window. 

Before you put the CD away in a case, you can create a CD label using one of the photos archived on the disk that will easily remind you of its contents. If you don't want to do that, simply use a felt-tipped pen to write a title on the CD, describing its contents.  

Tip: If you really want to preserve these memories, make sure you store them somewhere secure, such as in your family's lockbox or a fireproof safe. (Many people do this with their film negatives, so why shouldn't you do it with your CDs?) The peace of mind you'll have knowing your photographic history is carefully preserved is more than worth the minimal effort.

#52 - Customizing the Links Bar

Did you know that you can customize the Links bar in the browser? You can add or remove shortcuts, rearrange the order of shortcuts, and even change the icons associated with them. Here's how:

• To add a shortcut to the Links bar
  • Drag the Web page's icon from the Address bar directly to the Links bar. Or drag any link from a Web page, your Favorites bar, or your desktop onto the Links bar.
• To remove a shortcut from the Links bar
  • Right-click the shortcut, and then click Delete.
• To rearrange shortcuts on the Links bar
  • Drag a shortcut to a new place on the Links bar.
• To customize shortcuts on the Links bar
  • Right-click the shortcut, and then click Properties. Here you can click the Change Icon button to select a different icon for the shortcut.

Note: If the Links bar is not visible, click the View menu, point to Toolbars, and then click Links.

#51 - Outlook - Back It Up!

1. On the File menu, click Import and Export.

2. Click Export to a file, and then click Next.

3. In the list, click Personal Folder File (.pst), and then click Next.

4. Click the folder that contains the messages you want to back up. If the folder contains a subfolder that you want to include, select the Include Subfolders check box, and then click Next.

5. Under Save exported file as, click Browse, and then specify a name and location for your backup file, for example, «First_Name»’s Backup.

6. If you back up a .pst file that you have backed up to before, click one of the following:

   1. Replace duplicates with items exported - Existing data will be overwritten with the information in the file being exported.

   2. Allow duplicate items to be created - Existing data will not be overwritten, and duplicate information will be added to the backup file.

   3. Do not export duplicate items - Existing data will be kept, and the duplicate information in the folder will not be copied to the backup file.

7. Click Finish.

#50 - Windows - Save a copy of your Profile

1. Right-click on the Start button

2. Left click on Explore

3. Your Start Menu should be highlighted in the folder pane.  Click on the name of your folder

4. Select all folders inside your folder (CTRL-A) should do this for you)

5. Click on the Edit menu, the choose Copy (you may use another copy method).

6. Click on the Documents and Settings folder and create a new folder inside (call it Master Profile)

7. Open this new folder and then paste your folders inside.

#49 - Outlook – Create a Distribution List

1. On the File menu, point to New, and then click Distribution List.
2. In the Name box, type a name. Starting the name with a symbol will place it at the beginning of your contacts – I like to use an _.
3. Click Select Members.
4. In the Show names from the list, click the address book that contains the e-mail addresses you want in your distribution list.
5. In the Type name or select from list box, type a name you want to include. In the list below, select the name, and then click Members. Do this for each person you want to add to the distribution list, and then click OK.

The distribution list is saved in your Contacts folder by the name you give it.

#48 - Word – Useful Shortcut Keys

Do you find that using the keyboard is sometimes quicker than using your mouse? Shortcut keys can help you bypass menus and carry out commands directly. You can use shortcut keys in many ways with Word, from accessing commands and toolbar buttons to repeating your last action. Shortcut keys are sometimes listed next to the command name on Word menus. For example, on the Edit menu, the Find command lists the shortcut CTRL+F.

For a comprehensive list of shortcuts, ask the Office Assistant for help. Press F1 to display the Assistant, and then type shortcut keys in the text box. Here are some useful Word shortcut keys:

 #47 - Outlook – Change the Attachment and send it back?  Here’s how:

 Method #1

1. Open the attachment.

2. Make the appropriate changes to the document.

3. On the File menu, choose Save As.

4. In the Save in list box specify a folder where you will be able to find it later (NHA users should be saving files to the network, either your personal drive U: or H: or to a shared department folder S: or K:)

5. In the File name box change the file name if necessary

6. Press Enter or click the Save button

7. Close the file.

8. Go back to Outlook and Reply to the e-mail that held the original attachment.

9. Insert the modified file by clicking on the paperclip button on the toolbar

10. In the Look In list box specify the folder where you saved the modified file to

11. Double-click on the file in the list.

12. Make notes back to the person you are sending it back to and then,

13. Click on the Send button.

Method #2

1. Highlight the e-mail that contains the attachment
2. Click on the Forward button
3. On the To: line, put in the e-mail address of the person you need to send the file back to.
4. Double-click on the attachment to open it and make your modifications.
5. Save the file.  *If you need to keep a copy of the modified file you will need to go to the File menu and choose Save As and then make sure you put it where you can find it later (NHA users should be saving files to the network, either your personal drive U: or H: or to a shared department folder S: or K:)
6. Click on the Send button.

 #46 - Outlook – Mass E-mails

1. Click on the Create a new message button.
2. Click on the To… button to access the address book.
3. Select all the names of the people you want to send a mass e-mail to then click on the BCC button. (Do not put any names in the To box or the CC box.)
4. Click OK.
5. Put a subject on your e-mail.
6. Type the message.
7. Send the message.

#45 - Windows - To put a shortcut on the desktop

1. Open My Computer.
2. Double-click a drive or folder.
3. Click the item you want, such as a file, program, folder, printer, or computer.
4. On the File menu, click Create Shortcut.
5. Resize the window so you can see the desktop.
6. Drag the new shortcut to the desktop.

#44 - Word - Insert another file into an open document

1. Click where you want to insert the second document.
2. On the Insert menu, click Insert File.
3. In the File name box, enter the name of the file you want to insert, or browse to locate the file.

#43 - Excel - View multiple sheets or workbooks at the same time

1. Open the workbooks you want to view.

To view multiple sheets in the active workbook, click New Window on the Window menu. Switch to the new window, and then click a sheet you want to view. Repeat for each sheet you want to view.

2. On the Window menu, click Arrange.
3. Under Arrange, click the option you want.

To view sheets in only the active workbook, select the Windows of active workbook check box.

#42 - PowerPoint - Set up a presentation to run in a continuous loop

1. On the Slide Show menu, click Set Up Show.
2. Select the Loop continuously until 'Esc' check box.

#41 - Outlook - Add a name to the Blocked Senders List

1. On the Tools menu, click Options.
2. Click Junk E-mail.
3. Click the Blocked Senders tab.
4. Click Add.
5. In the Enter an e-mail address or Internet domain name to be added to the list box, enter the name or address you want added, and then click OK.
6. Repeat steps 4 and 5 for each name or address that you want to add.

#40 - Project - Interrupt work on a task

If you need to interrupt work on a task, you can split the task so that part of it starts later in the schedule.

1. On the View menu, click Gantt Chart.
2. Click Split Task .
3. On the task's Gantt bar, click the area of the bar on the date where you want the split to occur and drag the second part of the bar to the date that you want work to begin again.

#39 - Miscellaneous - Using Disk Cleanup

Disk Cleanup helps free up space on your hard drive. Disk Cleanup searches your drive, and then shows you temporary files, Internet cache files, and unnecessary program files that you can safely delete. You can direct Disk Cleanup to delete some or all of those files.

Open Disk Cleanup.

Notes:  To open Disk Cleanup, click Start, point to All Programs, point to Accessories, point to System Tools, and then click Disk Cleanup.

#38 - Turn your Pictures into a Screen Saver

Use this cute little trick if you have Windows XP or XP/Home:

• Open your PowerPoint presentation

• Choose File, Save As

• In the "Save as type:" dropdown list box, choose GIF, JPEG or PNG

• Browse to your My Pictures folder (it's inside My Documents)

• Type in a file name and click Save

• When PowerPoint asks if you want to export every slide in the presentation, click Yes. When the export completes, you'll have one image file for each slide in your presentation in your My Pictures folder

• Minimize or quit PowerPoint

• Right-click the Windows desktop and choose Properties

• Click the Screen Saver tab

• In the dropdown list box under "Screen Saver" choose "My Pictures Slideshow"

• Click Settings if you want to fine-tune the results.

• Voila. Instant (and free) screensaver from your presentation, albeit one that lacks animation, transition and sounds.

#37 - Printing Handouts in PowerPoint

• Open the presentation that you want to print.

• On the File menu, click Print Preview.

• To choose the page orientation, click Portrait or Landscape on the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.).

• To set headers and footers, click the arrow on the Options button, and then click Header and Footer.

• On the Print Preview toolbar, in the Print What box, click the Handout layout option you want.

• On the Print Preview toolbar, click Print .

Note  If you want to print handouts in color, on the File menu, click Print Preview. Then on the View menu, point to Color/Grayscale, and then click Color. You must select a color printer as your default printer to do this.

#36 - Printing in MS Project

You can now change the number of the first printed page. For example, if your current project has ten pages, and you only want to print pages 9 and 10, you can now print them as pages 1 and 2.

• On the File menu, click Page Setup.

• On the Page tab, type the number you want in the First page number box.

#35 - To view open documents

Using the Window command allows you to move between documents of the same type. You also can press Ctrl+F6 to view the documents in this list. Press Ctrl+F6 multiple times and you will eventually return to the current document. To cycle through the list in reverse order, use Ctrl+Shift+F6. (This works in Word, Excel, and PowerPoint 97 and above.)

#34 - To see all styles in Word 97, 2000, 2002

In the Styles list, Word doesn't display all of the options, just the built-in styles. To see all Styles, hold down the Shift key when clicking the down-pointing arrow.

#33 - Have you ever had a virus in your system? Would you know if you did?

An easy way to check to see if your system has a virus is to:

1. Open the internet and go to www.symantec.com
2. Then click on the link for Symantec Security Check
3. Click on the Start button under Virus Detection

The scan will then start to check all the files on your system – this will take approximately 1 hour.  When it is complete it will then tell you details about the files and viruses (if there are any).  To remove any viruses:

1. From the Symantec home page click on the link to Download Virus Removal Tool
2. Click on the appropriate Virus name and then follow directions. 

Note:  If you have Windows XP, you will need to turn off the System Restore feature – instructions are included on the website.

Note:  You will need to be logged on as an Administrator.

#32 - Change screen elements so they are seen more clearly

1. Click on the Start button
2. Click on the Control Panel option
3. Click on Accessibility Options
4. Choose the task that says: "Adjust the Contrast for Text and Color on Your Screen."
5. On the Display tab in the Accessibility Options dialog box, click on the High Contrast check box.
6. Click the Apply button to see the changes. If you don’t like it you can remove the check and then click OK.

#31 - Tips for securing your computer

1. Update / patch ALL your software every now and then!

2. Check / adjust ALL your settings so they are safe, since they AREN’T by default!

3. Use a firewall, like ZoneAlarm!

4. Use good passwords: at least 8 characters long, containing both letters and numbers. Remember to change your password every few months at least!

5. Get a good antivirus program: McAfee or Norton Antivirus and keep it updated!

6. Don’t open or execute files that you are not 100% sure are absolutely safe no matter where or how you get them.

7. Don’t use public computers for anything you need to type in your login information; they usually have Trojan horses that capture your passwords.

8. Don’t assume anything. If you don’t know, find out! If you can’t or don’t understand, ask someone who knows! There’s nothing more dangerous than doing something you don’t really know anything about. That’s the best way to cripple your system or get a Trojan horse on your computer!

#30 - Remove Outdated Names from the List in Outlook

As you start typing an e-mail address into the To, Cc, or Bcc boxes of a message, Microsoft Outlook® version 2002 offers a list of names and e-mail addresses that match what you've typed so far. That way you can choose from the list instead of continuing to type. I like to use the DELETE key to remove outdated names from the list. To delete a name from the list:

1. Use the UP ARROW key or DOWN ARROW key to select the name.
2. Press DELETE.

#29 - Using MSN Messenger to Call a Computer

You can call an online contact's computer and have a voice conversation. You must both have a full-duplex sound card with a headset (or speakers and a microphone) or a USB port with a USB headset (or USB speakers and a USB microphone). You can also use video cameras to see each other when you talk.

In the Messenger main window:

• Right-click the name of an online contact, and then click Start a Voice Conversation.
• –or–
• Click the Actions menu, and then click Start a Voice Conversation.

• Click Start Talking in the right sidebar.

#28 - Get Back to the Desktop Quickly

No matter how many windows you have open, you can always minimize all of them at once by clicking the Show Desktop button in the Quick Launch part of the taskbar in Windows XP. If you change your mind and don't want to use the desktop, you can click the Show Desktop button again to restore all of your windows.

Note If you don't see the Show Desktop button, right–click an empty part of the taskbar, point to Toolbars, and make sure Quick Launch is checked. If it’s not, then click it.

#27 - Digital Photography - Use a flash outdoors for better results

Here are a few reasons why using a flash outdoors is so useful:

• A flash can fill in shadows on a subject's face.
• When you photograph people against a sunset or sunrise, they often come out as silhouettes against the bright sun. A flash can light up the subject so you can recognize who is in the picture.
• A flash can bring out the true colour of a subject. For example, if you photograph a girl with blond hair under a tree on a sunny day, the light filtering through the tree's leaves might give her hair a green tint. A flash can alleviate that problem.

#26 - Windows XP - Does the new look bother you?

Here's how to make it look and feel like previous versions:

• Right-click on the taskbar at the bottom of your screen.
• Click on Properties
• Click on the Start Menu tab
• Click on Classic Start Menu
• Click on OK

#25 - Retrieving Sent Messages

Have you ever accidentally sent an embarrassing e-mail and wished you never sent it? Well, maybe you can get it back!

If you use Microsoft Exchange Server as your e-mail server, and the recipient uses Outlook (not Outlook Express), you can recall the message before the person has a chance to read it – if you’re quick enough.

To recall a message after you've sent it:

• Open your Sent Items folder.
• Double-click the message you want recalled.
• On the Actions menu, click Recall This Message.
• To recall the message, click Delete unread copies of this message. To replace the message with another one, click Delete unread copies and replace with a new message, click OK, and then type a new message.
• To be notified about the success of the recall or replacement for each recipient, select the Tell me if recall succeeds or fails for each recipient check box.
• Click OK.

#24 – Don’t lose your files

To back up files to a file or a tape using Windows XP

• Open Backup. (Click Start, point to All Programs, point to Accessories, point to System Tools, and then click Backup)

• Click the Advanced Mode button in the Backup or Restore Wizard
• Click the Backup tab, and then, on the Job menu, click New

In Backup destination, do one of the following:

• Click File if you want to back up files and folders to a file. This is selected by default.
• Click a tape device if you want to back up files and folders to a tape

• If you are backing up files and folders to a file, type path and file name for the backup (.bkf) file, or click the browse button to find a file
• If you are backing up files and folders to a tape, click the tape you want to use
• Specify any backup options you want, such as the backup type and the log file type,by clicking the Tools menu, and then clicking Options. When you have finished specifying backup options, click OK
• Click Start Backup, and then make any changes to the Backup Job Information dialog box
• If you want to set advanced backup options such as data verification or hardware compression, click Advanced. When you have finished setting advanced backup options, Click OK
• Click Start Backup to start the backup operation

#23 - Shortcut Keys in ScreenTips

You can teach yourself keyboard shortcuts for the most commonly used commands in Microsoft Word by turning on shortcut keys in ScreenTips. When you choose to show toolbar ScreenTips, you can specify that Word also display a shortcut key combination for the toolbar button.

To display shortcut keys in ScreenTips:

• On the Tools menu, click Customize, and then click the Options tab.
• If it's not already selected, select the Show ScreenTips on toolbars check box.
• Select the Show shortcut keys in ScreenTips check.

#22 - Sending an Office Document without opening Outlook

In any Microsoft Office Program

• On file menu, point to send to, and then click mail recipient (as attachment).
• Fill in the To:..., Subject, and message boxes and click Send.

• On the Standard toolbar, click on the E-mail button.
• In the To and Cc boxes, enter the recipient names separated by semicolons.
• By default, the name of the document appears in the Subject box. If you want, you can type your own subject name.
• Click Send a Copy.

#21 - Pop-out those pop-ups now

Do you like those pesky pop-up windows flying up in your face and slowing you down while browsing on the Internet? I haven't found anyone who always liked them. They are no fun, especially when their content (and maybe their intent) is objectionable.

Some pop-up windows are quite useful, especially when they gracefully pop-under the browser window you are focusing on. They may be soliciting your subscription to a newsletter, or may be describing a free offer of something useful to you. But some pop-ups are nasty!

Even giant search engine, Google.ca has now banned the use of pop-up windows from its site. It's a drastic measure taken by Google but apparently the negative effects of pop-ups have superseded google's tolerance level.

Anyway...what to do to eliminate pop-up windows, besides buying software that needs configuring? A search expert, Greg Notess suggests using the key combination Ctrl+W. That's all! Hold down the control key and hit the W key. Hey, I have practiced that and now I do it with one hand before a pop-up can really show its face. From now on, no more pop-up windows when my hand is at the keyboard!

#20- Sending an Office Document without opening Outlook

In any Microsoft Office Program,On the file menu, point to Send To, and then click mail recipient (as attachment)

• Fill in the To:..., Subject:, and Message boxes and click Send

• On the Standard toolbar, click on the E-mail button.
• In the To and CC boxes, enter the recipient names separated by semicolons
• By default, the name of the document appears in the Subject box.. If you want, you can type your own subject name.
• Click Send a Copy.

#19 - Switch from Window to Window or Document to Document Within the Same Program

• On the View menu, point to Current View, and then click Customize Current View
• Click Fields
• In the Select Available Fields From list, click All Mail Fields
• In the Available Fields list, click Receipt requested, and then click Add.  To change the display order of this field, in the Show these fields in this order list, click Receipt requested, and then click Move Up or Move Down
• Click OK twice
• Now there is a column in your Inbox that will have a Yes in it when the message has a read receipt request attached or a No if it does not.

#18 - Switch from Window to Window or Document to Document Within the Same Program

When you have multiple programs and files open, to switch from window to window, press Alt+F6

#17 - Move Backward and Forward Between Web Pages More Quickly

In Internet Explorer 6 in Windows XP, you can click the Back and Forward buttons to move back and forth between pages you've recently viewed, one page at a time. If you want to go back several pages and forward again more quickly, click the small black arrow next to the Back and Forward buttons to see a list of pages you've recently viewed—and then just click the page you want. You can also display this list by right–clicking the Back or Forward buttons.

#16- Privacy and Security

Folks migrating from Windows 95, 98, or Me will find a lush array of new security and privacy features in Windows XP.

Turn on your firewall Microsoft included a firewall in Windows XP to keep you safe from hackers while you cruise the Internet. How do you know that the Internet Connection Firewall is on? Go to the Control Panel and double-click the Network Connections icon. In the dial-up, DSL, or cable connection dialog that appears, check the Status column. If your firewall is on, it should say Firewalled. You can turn the firewall off with the check box, but unless you are going to add a third-party firewall for heightened security, it's best to leave it on.

Now that you know that your firewall is on, how do you know that it's doing its job? Test it with ShieldsUp, the free testing service sponsored by Gibson Research. According to our tests, XP's Internet Connection Firewall kept the computer in full stealth mode. Hackers could not break in and couldn't even see the computer online.

#15 - Put Today’s Date on your Spreadsheet

In the cell where you want today’s date, just type =NOW()

If the result doesn’t look like a date, it may need formatting. Go to Format, Cells, then on the Number tab choose Date, then choose the desired date format and click OK

#14 - While running your PowerPoint presentation

To advance to the next slide you can do one of the following: press N, press Enter, press Spacebar, or click the mouse

To return to the previous slide you can do one of the following: press P, press Backspace, or Right-click the mouse and click on Previous

#13 - Removing text or paragraph formatting in Word

To remove the formatting of the characters, first select the text, then do CTRL-spacebar

To remove the formatting of paragraphs, make sure your cursor is in the paragraph or select multiple paragraphs, then do CTRL-Q

#12 - During my travels this summer I found that this "hint", even though we've been able to use it for years, is not utilized enough. Try it soon.

Selecting text, documents, or whatever:

• CTRL-A will select everything
• Click at point A and Shift-Click at point B will select everything in-between points A and B
• CTRL-Click will do random selections

#11 - Display all of your Sheet Names in Excel

In Excel when you have many worksheets and you have trouble seeing all the sheet tabs, sheet navigation can be difficult. To display the entire sheet names:

Right-Click on the sheet navigation buttons to the left of the Sheet Tabs. A list of all sheet names will be displayed. If there are more sheets than can be properly displayed on the screen, then click on "see more sheets", and a dialog box will be displayed showing an alphabetic list of all worksheets.

#10 - Quickly Select an Entire Range of Cells in Excel

To quickly select all the cells surrounding your cursor, press CTRL + SHIFT + *

#9 - Increase or Decrease Text Size

To quickly increase or decrease the size of text in Word, PowerPoint, FrontPage or Publisher:

Select the text you want to resize, then

To increase the size, press CTRL + SHIFT + >

To decrease the size, press CTRL + SHIFT + <

#8 - Quick-Start your PowerPoint Slide Show

To save your presentation as a slide show file:

1. Open the presentation you want to save as a slide show.
2. On the File menus, click Save As
3. In the Save as Type list, click PowerPoint Show. Your slide show file will be saved with a .pps extension.
4. When you're done, PowerPoint will automatically close.

#7 - Increase or Decrease Line Spacing in Word

To quickly change the line spacing of a paragraph in MS Word:

1. Select the text you want to change
2. Do one of the following:
   1. To set the line spacing to single-space lines, press CTRL + 1
   2. To set the line spacing to double-space lines, press CTRL + 2
   3. To set the line spacing to 1.5-lines, press CTRL + 5

#6 - CorelDraw Tip - Manipulating Objects

To make a copy of an object, select it and press the + button on the numeric keypad, and a copy appears on top of the original

#5 - Change your Windows Colour Scheme

1. Close or minimize all open programs so that you are only looking at the Windows desktop.
2. Right-click in the middle of your desktop
3. On the shortcut menu that appears, click on Properties
4. Click on the Appearance tab at the top of the dialog box
5. Click on the down arrow to open the list box for Schemes
6. Pick the scheme of your choice (each time you click on one the sample will change)
7. Click OK

#4 - Share your Calendar

If you are on an Exchange Server, open Outlook and follow these steps:

1. Turn on the Folder List (Go to View, Folder List)
2. Right-click on your calendar and choose Properties
3. Click on the Permissions tab
4. Click the Add button and choose the person you are giving permission to and click OK
5. Select the person in the list and check the items you want them to have access to or pick a role from the drop-down list
6. Click OK and they now can view your calendar by going to their File menu, then
7. Open Other Users Folder, then
8. Choose your name off the list in the first box
9. Select Calendar on the list in the second box and click OK

This is for Outlook 2000; it is slightly different in previous versions. This is one that I wanted to be able to do for years, and the key is that Exchange must be installed in order to share your calendar.

#3 - Microsoft Word 2000 - Instantly Get Synonyms

Looking to spice up your documents by not using the same words over and over and over? If you'd like to try finding a synonym for any word in your document, just right-click the word and choose "Synonyms" from the pop-up menu that appears. If available, a group of synonyms will appear. Simply click on one and your original word will be replaced with a synonym. Simple as that!

#2 - Excel Spreadsheets

When you select multiple rows or columns does your mouse go zing out of control and select too much? Try this:

1. Put your cursor in the upper left corner
2. Press the F8 function key
3. Move to the bottom right corner any method you like – scrolling works great and then just click.

While you move around you will see the selection extending. The F8 key works like a toggle and puts an EXT code in the status bar next to NUM.

#1 - Send your e-mails on Stationery

1. In Outlook, go to Tools, Options, Mail Format
2. Choose HTML in the “Send in this message format” list box
3. Turn on “Send Pictures from the Internet”
4. Click on the “Stationery Picker” button
5. Click on the Stationery of your choice form the list and click OK
6. Click OK again

You can now create fancy e-mails for every occasion or every day

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